Operations and Finance Manager
OVP is seeking a full-time Operations Manager, a new staff role in Sierra Leone, who will have the opportunity to build the position, develop policies, and oversee and manage all finance and accounting activities in Sierra Leone. The Operations Manager will be a strategic thought-partner, a member of the Sierra Leone Management Team, and report to the Executive Director (ED) in the United States. This position’s primary responsibility is ensuring organizational effectiveness by providing leadership for the organization’s logistics in Sierra Leone and all financial and administration functions there. The successful candidate will be a hands-on and participatory manager and will lead and develop an internal team to support the following areas: finance, business planning and budgeting, human resources, administration, and IT.
Financial: Oversee overall financial management, planning, systems and controls (45%).
- Track and record all financial activities of OneVillage Partners’ activities in Sierra Leone.
- Lead annual budgeting and planning process in Sierra Leone in conjunction with the ED.
- Create and manage monthly budgets.
- Manage and reconcile SL bank accounts and transactions.
- Prepare, analyze and present financial reports and forecasts against budget and operational goals.
- Develop individual program budgets.
- Payroll management, including tabulation of accrued employee benefits.
- Disbursement of checks for agency expenses.
- Organization of fiscal documents.
- Manage all organization banking activities and documentation.
- Justify and manage transfer requests from the United States.
- Reconcile and spot check office safe; conduct regular audits.
- Process and record all employee reimbursement requests, invoices and expense reports.
- Adhere to, ensure, and further develop OVP financial and related policies. Create a financial policy and procedure manual.
Organizational Effectiveness (20%)
- Improve operational systems, processes and policies in support of organizations mission – specifically, support better management reporting, information flow and management, and organizational planning.
- Contribute to short and long-term organizational planning and strategy as a member of the management team.
- Serve as primary liaison to legal counsel in addressing legal issues.
- Oversee organizational policies including updating and creating staff policies and procedures.
- Ensure all safety and security minimum operating standards are being met.
Human Resources, Technology and Administration (30%)
- Supervise staff and coach them on a weekly basis.
- Further develop OneVillage Partners’ human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting.
- Ensure that recruiting processes are consistent and streamlined.
- Establish and manage a comprehensive onboarding and training program to educate employees regarding staff tools, policies and procedures.
- Identify and address staff training needs, including English language support and computer training.
- Supervise and maintain all organizational assets, including vehicles, computers, office and housing facilities.
- Manage staff conflicts and disciplinary procedures when needed with proper documentation and appropriate performance improvement plans.
- Maintain and safeguard the office.
- Oversee administrative functions as well as facilities and staff housing to ensure efficient and consistent operations as the organization scales.
Other Duties as Assigned (5%)
Skills and Qualifications
- At least 5 years of overall professional experience in a related field.
- Substantial financial and operations management experience. Knowledge of managing effective financial and budgetary controls.
- Experience and working knowledge of Quickbooks or similar software preferred.
- Minimum of six months’ experience living or working in a developing country.
- Budget development and oversight experience
- Excellent people manager, open to direction, with a collaborative work style and commitment to get the job done.
- Willingness to commit to 2 years living and working in rural Sierra Leone.
- Excellent written and spoken English language ability.
- Computer proficiency with Microsoft Excel (accounting software) and the Web an absolute must
- Submission of a letter from your doctor confirming that you’re fit for extended international travel in a remote area.
- Minimum of Bachelor’s degree; Master’s degree an advantage.
- High integrity, honesty and trustworthiness.
- Strong ability to work independently.
- Excellent time management skills.
- Exceptional problem solving skills and high attention to detail.
Start Date: March 2014
· Salary: Living stipend (US $500 per month), plus housing, settling-in stipend, phone, medical insurance, and round-trip international flight with one trip to home of origin at the halfway mark of the contract. Staff living expenses in the rural location of OVP’s target communities generally total no more than US$200 per month.
· How to apply: Email CV, work sample, letter of intent, and three references to email@example.com by February 20, 2013. Applications will be considered as they are received.
· Only candidates who have been selected for an interview will be contacted. No phone calls, please.
Monitoring and Evaluation Manager
OVP is expanding its operations into new communities in early 2014. The goal is to train, motivate and empower local people to conduct participatory needs assessments and then plan, design, implement, monitor, and govern their own development projects. OVP is developing its organizational evaluation plan during the first half of 2014 in conjunction with a team of consultants based in the United States. Our approach will utilize Utilization-Focused Developmental Evaluation with a systems thinking lens.
Consequently, OVP requires a full-time participatory Monitoring and Evaluation Manager to lead all M&E work in Sierra Leone, develop and implement the emerging evaluation plan with support from the U.S.-based team, support ongoing program development, and produce evidence of impact in leadership development, community engagement, and skills development for U.S. fundraising efforts.
This is a new staff role in Sierra Leone and with the organization. The full-time, permanent Monitoring and Evaluation Manager will have the opportunity to build the position, co-design and modify key programming, and work on the ground with Sierra Leonean staff facilitators and local communities to infuse authentic participation and village-led processes into community-led monitoring and the organization itself. This person will play a central role in promoting organizational learning and defining the organization’s approach by contextualizing and adapting participatory and Human-Centered Design approaches to empower Village Development Committees, women’s self-empowerment groups, and village leadership.
In addition to the working on monitoring and evaluation, this position will also be primarily responsible for producing stories, pictures and video for donor communications, as well as planning and hosting 1-2 trips of 10-25 travelers to Sierra Leone each year.
- Co-design and implement a comprehensive utilization-focused developmental evaluation
- Oversee the development and use of a management information system and data collection and storing processes, ensuring accurate and up-to-date data, records of program activities and relevant documents
- Create, review and improve tools for monitoring and evaluation
- Report on progress towards goals through rigorous and timely M&E, reports, and success stories. Write and submit regular reports to OVP management and donors
- Provide guidance to senior management and programming staff based on M&E results and facilitate collaborative learning
- Assess M&E staff capacities, identify and facilitate training opportunities, and provide mentorship
- Support local community stakeholders in participatory methodologies and facilitation
- Write donor communications, success stories, articles, blog entries, press releases, and social media posts
- Plan and host week-long trips for donors to visit Sierra Leone and OVP’s project sites
Skills and Qualifications
- Bachelors degree in relevant field required, Masters’ degree preferred
- Willingness to commit to two years living and working in rural Sierra Leone
- Minimum of six months’ experience living or working in a developing country, West Africa a plus
- Excellent English language ability; knowledge of Mende or Krio a plus
- Superior persuasive writing skills
- Proven skills and experience in evaluation methodologies and analysis with development and/or humanitarian organizations; experience with developmental evaluation a plus
- Good analytical skills and the capability to draw relevant conclusions and learning points
- Proven skills in data collection, conducting interviews, literature reviews, and report writing
- Experience preparing and delivering trainings or demonstrated facilitation skills a plus
- Submission of a letter from your doctor confirming that you’re fit for extended international travel in a remote area
- Computer proficiency with Microsoft Office and the Web an absolute must
- Highly engaging, extroverted and excited about community-led development; Extremely personable, with an ability to easily build trust in rural communities
- Strong ability to work independently; energy, enthusiasm, and innovation in problem solving
- High level of patience and flexibility
- Start Date: March 2014
- Salary: Living stipend (US $500 per month), plus housing, settling-in stipend, phone, medical insurance, and round-trip international flight with one trip to home of origin at the halfway mark of the contract. Staff living expenses in the rural location of OVP’s target communities generally total no more than US$200 per month.
- How to apply: Email CV, writing sample, letter of intent, and three references to firstname.lastname@example.org by February 20, 2013. Applications will be considered as they are received.
- Only candidates who have been selected for an interview will be contacted. No phone calls, please.